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Privacy Policy and Data



The following are terms of a legal agreement between you and FinEst Centre for Smart Cities (later: FinEst Centre). By accessing, browsing, or using this website, you acknowledge that you have read, understood, and agree to be bound by these terms. If you do not agree to these terms, please do not use this website. 


FinEst Centre may, without notice to you, at any time revise these Terms of Use and any other information contained in this website. Information on this website is not promised or guaranteed to be correct, current, or complete, and this site may contain inaccuracies or errors. FinEst Centre assumes no responsibility (and expressly disclaims responsibility) for updating this site to keep information current or to ensure the accuracy or completeness of any posted information. 


The authenticity, invariability and updatedness cannot be guaranteed in all situations. FinEst Centre assumes no responsibility for any harm that may have been caused by visiting our website or using any material found on the website. 


Immaterial rights, copyrights 


As a rule, FinEst Centre has the copyright for all material on the website. This site and all content in this site may not be copied, reproduced, republished, uploaded, posted, transmitted, distributed, or used for the creation of derivative works without prior written consent from FinEst Centre. 


Confidential information 


FinEst Centre does not want to receive confidential or proprietary information from you through our website. Please note that any information or material sent to FinEst Centre will be deemed not to be confidential, unless otherwise stated. By sending FinEst Centre any information or material, you grant FinEst Centre an unrestricted, irrevocable license to copy, reproduce, publish, upload, post, transmit, distribute, publicly display, perform, modify, create derivative works from, and otherwise freely use, those materials or information. You also agree that FinEst Centre is free to use any ideas, concepts, know-how, or techniques that you send us for any purpose. Personally-identifiable information that you submit to FinEst Centre will be handled in accordance with our privacy policy. 


Business relationships 


This website may provide links or references to non-FinEst Centre websites and resources. FinEst Centre makes no representations, warranties, or other commitments whatsoever about any external websites or third-party resources that may be referenced, accessible from, or linked to our site. A link to a non-FinEst Centre website does not mean that FinEst Centre endorses the content or use of the external website or its owner. In addition, FinEst Centre is not a party to or responsible for any transactions you may enter into with third parties, even if you learn of such parties (or use a link to such parties) from FinEst Centre’s site. Accordingly, you acknowledge and agree that FinEst Centre is not responsible for the availability of such external sites or resources, and is not responsible or liable for any content, services, products, or other materials on or available from those sites or resources. When you access a non-FinEst Centre website, please understand that it is independent from us, 

and that FinEst Centre does not control the content on that website. 


Linking to this site 


All links to this website must be approved in writing by FinEst Centre, except that FinEst Centre consents to links in which the link and the pages that are activated by the link do not: (a) create frames around any page on this website or use other techniques that alter in any way the visual presentation or appearance of any content within this site; (b) misrepresent your relationship with FinEst Centre; (c) imply that FinEst Centre approves or endorses you, your website, or your service or product offerings. As a further condition to being permitted to link to this site, you agree that FinEst Centre may at any time, in its sole discretion, terminate permission to link to this website. In such event, you agree to immediately remove all links to this website and to cease using any FinEst Centre trademark. 


Safety of our web services 


Some information described below is automatically gathered on our website. FinEst Centre does 

not gather this information for commercial purposes. We do not either sell or otherwise hand over the gathered information to third parties. 


Session Cookies 


Session cookies are used on our website to maintain a user session and for visitor tracking and analytics of the website. More information about how we use cookies is available here:*********** 


Server Statistics 


For statistical purposes, server log info is being gathered indicating the visitor’s IP address, domain name, the browser used and the type of browser, platform name, the date and hour of visit, URL of the site which a user visited prior to our site and the pages that were visited on our site. The above mentioned server log info are gathered for statistical purposes only. The gathered log info is being safely stored in the servers of a company producing user services. Access to the log info is restricted to FinEst Centre employees who maintain the service as well as to the corresponding staff of the service producing companies. 


Log-in, User ID’s and Passwords 


In some cases, particularly when using the Blog in our site, the use of the page or the service available on it require logging in the service by user ID and password. Never give your personal password to another person. FinEst Centre will never ask for users’ passwords by phone, email, mail or in any other way. FinEst Centre reserves the right to lock or close any user account without prior notice. The content shared in the blog will be moderated and published in the website. If you wish to remove this content, please contact the website owner whose contact is below. 


Forms and Transactions, Protection 


Our pages offer forms and different services (for example, registration forms for events). The connection to the site is always SSL protected. The purpose of protection is to prevent others from seeing the data processed on the page. We do not share your login information or attendance information that can be tracked back to our users. 


Availability of the website 


FinEst Centre does not guarantee the availability or functionality of these web services or the 




Register databases in FinEst Centre for Smart Cities. 




Registry database for FinEst Centre for Smart Cities (later FinEst Centre), consisting of following parts: 

● customer register 

● register for sending newsletters, invitations and bulletins 

● project database 

● recruiting applications 

● blog users 

● register for other web queries 




FinEst Centre for Smart Cities 

Ehitajate tee 5 

Tallinn, Estonia 




The person responsible for the registry is Anne Ilu 


Her responsibilities for ensuring that the registry is used for intended purposes include: 

● check access rights frequently 

● ensure proper security measures (including security updates) 

● ensure that database users have adequate instructions for using the registry 




The person responsible for registry details is Anne Ilu 

Her responsibilities is to maintain access rights for users, give out information about the registry and inform customers about their rights for checking and updating their data. 




The registry contains a database of FinEst Centre’s customers and partners, both companies and 

persons for maintaining business relationships. 


The registry is used for producing services for customers and partners. The registry data is also used for marketing and dissemination targeting companies and persons. The data will not be shared with a third party. Anonymous usage data is used for research and statistics. 

The registry is also used for project management, processing recruiting applications and other data received from webforms applicable for our operations. 




The data stored in the registry consists of the following details: 


● first and last names 

● title 

● company or organisation and department name 

● profile data (eg. company industry) 

● grouping data (mailing lists etc.) 

● address details 

● phone, fax, mobile numbers 

● email addresses 

● internet addresses 

● target language 

● customer history, log data 

● subscription status (eg. unsubscription for emails) 

● recruiting application information 

● information in attachments 

● additional details given through webforms 


The register consists of several parts and not all parts contain the previous details. 




The data is received directly from customers: companies, organisations and private persons. Additionally, public databases may be used as source. 




Personal data will not be shared with third parties otherwise than permitted by current legislation. The data is stored in both EU/ETA server facilities as well as facilities outside the EU/ETA region. FinEst Centre maintains contracts with all of its service providers and data processors which state that they will adhere to EU General Data Protection Regulations. Anonymous data (excluding names and identifying details) may be exported for research purposes. 




The registry is accessed, maintained and edited by FinEst Centre personnel. Access to the registry is restricted and only available with a personal account and password combination. The account username is granted when access to the registry is opened and will be closed when the employees contract is terminated or if the employee is assigned to a different role in FinEst Centre. 




The registry is solely for FinEst Centre’s use. Any updates will be performed by data submitted by customers or data available via public access. 




All data in the registry is used only by FinEst Centre. No social security numbers (or similar details) are stored. Several service providers provide servers and storage space where the registry is stored. Servers are located in high security facilities with no unauthorized access. Register data is regularly backed up. 




Registry data is stored on a usage basis, archiving is not in use. The data is stored for the period for which the data is needed for the registry. Any expired data is deleted manually. 




In connection with signing up for events, newsletters or providing personal details through a webform, the customer is informed of their rights to their data that is stored into the registry. This Privacy Policy is accessible on the website. 




Persons have the right to inspect, correct or remove their stored data by request. The registry does not have classified person data. Person data is usually validated when entered (either through public databases or other public sources) or periodically. 


Companies or persons can request correcting their data by request to the register owner. 

Requests can be made at this address: 

Insert here URL 

The request will be replied to within 30 days and then carried out. The registry does not include data for which these requests cannot be carried out. 




No data is exported or disclosed from the registry without written consent from the customer company or person. 




Anne Ilu is the owner and maintainer of the registry. 


She  is responsible for: 


● maintaining the Privacy Policy and description of the registry 

● usage policy and data model of the registry, granting access rights, informing registered persons, responding to requests for data inspection and maintaining data integrity 

● technical administration of the registry 

● security, archiving and backups, also any data deletions 

● naming any additional responsible persons for the registry 


The registry data is maintained collectively by FinEst Centre personnel. 




Internal usage guidelines are maintained separately. Training is provided regularly 



For further information on processing and protection of personal data, please contact the data protection specialist Henri Schasmin ( 

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